How We Work: The AptudeFlex Difference

One common-sense question we get asked is, “How do you work?” The answer is that, like most consulting firms, we have three options: time and materials, fixed price, and managed services. While you can choose the first two with us, we’d like to show you why more and more of our clients are choosing our AptudeFlex Project Success Model.

AptudeFlex Logo
AptudeFlex Logo

How We Work: The AptudeFlex Difference

One common-sense question we get asked is, “How do you work?” The answer is that, like most consulting firms, we have three options: time and materials, fixed price, and managed services. While you can choose the first two with us, we’d like to show you why more and more of our clients are choosing our AptudeFlex Project Success Model.


The 6 Benefits of AptudeFlex

While we can work in a “Time and Materials” model with named resources in a SOW, we choose not to in favor of a far more flexible, affordable, and efficient model we call the AptudeFlex Project Success Model. In this model, we negotiate a price per team size, with teams ranging in size from 3 to 18 people.  

Once we’ve signed the paperwork, we send a very small yet highly experienced team of domain and industry experts to plan the project requirements, use case, and project resourcing needs. Instead of throwing ten people in a room who are estimating, our small team is able to accurately determine needs and timelines before we hire for you, so you get a plan you can count on. We’re so accurate, we almost always meet our deadlines on time or earlier.

When COVID-19 hit, our clients didn’t face a loss in project velocity or results. Why is that? It’s because our flexible project success model was inherently designed with co-located teams in mind. Our teams are comprised of onshore, nearshore, and offshore team members spread globally, and yet each team has daily standup meetings together, with all team members. This allows our teams to work together, stay on track, and work most effectively and efficiently.

Not only that, but you only pay for the teams, not per person. So you decide what you want to accomplish and we’ll build the teams to make it happen. No more SOWs with named resources or other restrictions holding your projects back from velocity… just highly efficient and experienced teams working 24/7 for you, led by an experienced Project Lead.

We ALSO take agile a step further than most. Instead of relying on sprints alone, we plan our projects using our own mix of Scaled Agile Framework, Discipline Agile Delivery and time-tested project methodologies. Work is planned in “Program Implements” of five sprints, with each sprint lasting two weeks. The result is a highly effective, iterative project plan that brings the best of waterfall and agile to every project to give you excellent products on time, in budget, and in scope.

Project velocity isn’t the only place we’re able to be agile. Our unique methodology ALSO takes into account your budget needs. So if you’re facing a time when you want to ramp down your budget, just say by how much and we’ll make it happen (just give us a sprint’s notice). Want to ramp up and increase velocity? We can scale up too, adding more members as needed based on what you want to accomplish. And again, you only pay per team, not per person. And if the duration of your “ramp down” is short enough, we can often retain your person on the bench to be pulled back in.

Our model enables you to retain your project knowledge long-term even if you ramp down. That’s because the core member of every team is a Project Lead, whose role is also to retain all project knowledge long-term so that if we have to reduce the team size, we can easily pick back up as soon as we ramp up again.

Once your initial project is completed, you can decide to leverage the efficient and effective teams we’ll have built to work on your next project. So you can keep moving forward faster, without having to renegotiate SOWs and named resources each time you have a new project you want to execute.

A Message about the Value of AptudeFlex + Nearshore

  • From Guy DeRosa, Senior Vice President, Aptude Inc.

“Prior to our clients utilizing Aptude Flex and our MSM model, the manager typically was involved and charged with identifying the right resource, managing his/her work and making sure he or she was productive. In many cases the manager(s) would hire across a diverse set of consulting firms, which was a lot to manage. There was a perception that since the manager made the final call on the contract-hire, that the quality of work would be strong.

In this model, what happens, however, is that the management team becomes responsible to make sure the contracted resources are working, adding value, keeping busy, being productive. The IT Consulting firm in most cases got a free pass in making sure their respective resource was productive. Furthermore, guess what would happen when the work slowed down and they found a resource being idle? In many cases, they would let that sub-contractor terminate and the embedded knowledge of months, maybe years of work would walk right out the door with that IT contractor. This became even more pervasive when multiple IT consulting firms were used. Who retained the knowledge?

In the Aptude model, the client’s focus moves away from managing the resource to a mindset and culture of having the client focus on the deliverables. Instead of micro-managing contractors, management can focus on big picture questions like,

  • Are the deliverables provided in timely and quality-based fashion?
  • Are we meeting strategic goals and objectives for this project?
  • What objectives do we need to meet next?

In this new model, it’s Aptude’s job to manage the resource, the velocity, and the deliverables. Aptude becomes accountable.

Furthermore, since Aptude selects, manages and takes an active part in the sprints, the knowledge is not compromised when the client needs to ramp down. The knowledge doesn’t walk out the door.

Another benefit of this enmeshed model is cost containment. In the old model, the client would choose the resource and modality and since they wanted to make sure quality was high, they would prefer onsite. It is easier to manage quality when the resource is within the entity. Unfortunately, that benefit also comes with a high-cost constraint. If Aptude can choose the resource and oversees the deliverables, Aptude can also manage the type and work-location of the resources. This shifting of control brings with it cost savings which is passed to the client.

This model is not just beneficial for the build of applications, but it is superior for the run. All applications eventually go to support-mode where potential enhancements are needed or bug-fixes, problem management occurs. With a build in team of knowledgeable resources, in many cases we see high-quality support that is at a fraction of the cost of having an onsite associate driven team.

Also, what do you prefer your current strategic IT associates doing? Should you have them support applications for part (or all) of their day, maybe their night… and then transition to strategic work? Or should they just focus on strategic work? Which one is more productive?

Furthermore, does it make sense to pay high-cost IT associate rates to support your applications when a more affordable, possibly retainer, model with quality resources will manage perfectly well? For most of our clients, the answer is no. The best choice is Aptude Flex.”

Guy DeRosa, Vice President

The Benefits of Aptude Nearshore Software Developers

Start Work Within 2 Weeks

Bilingual (Spanish/English)

Similar Culture

Similar Time Zones

Agile Trained Developers

Affordable Hourly Costs

Python Center of Excellence

Dedicated Project Manager

Not a Staffing Firm

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Only AptudeFlexTM Scales With You In BOTH Directions

The benefit of AptudeFlex is simple. We are here to support your needs and your scaling timeline, not ours. If you need to ramp up quickly, our +1 and +2 resource model means we have qualified development resources at the ready to scale up with you.

And when you’re ready to scale down? No problem. Our “Knowledge Bank” stores your project information so that when you’re ready to work with us again, we can pick back up where we left off, often with the same development team you had before.

Even better, you get a dedicated Project Lead and direct access to Aptude’s leadership team to meet as often as needed to ensure your project works as smoothly as possible.

Read what one transportation company had to say about how we applied this model to help them with bilingual service desk support – FAST. >>>

We Have Years of Industry Experience In…

Speciality Retail
Shipping & Logistics

AptudeFlex Makes You the Project’s Superhero

Save the budget, save the company? Be your project’s superhero when you present nearshore big data, Python, and full stack development by Aptude. Already know you want to talk? Click below to check availability for a no-obligation AptudeFlex Nearshore Project Presentation.

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• Our “7 Outsourcing Risks” Printable Checklist
• AptudeFlex Project Process Info Sheet
• Four Info Sheets You Can Use To Talk to Stakeholders About Working with Aptude for Your Next Project
• Case Studies
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