DIY Survival Kit for Safeguarding Companies Against COVID-19
- Traveling should be put on hold, if at all possible.
- Managers need to set up an effective and robust telecommuting program by setting up clear, measurable goals and metrics, so everyone understands the expectations.
- Check with each employee to make sure they can work from home and have the necessary software and tools.
- Ask each team member to submit a checklist of what they have installed on their computer and what resources are needed to telecommute.
- Employees need access to high-speed internet, chat messaging, video conferencing and webinar capabilities.
- Email yourself all-important company information like phone numbers, names, so it doesn’t hinder productivity.
- Events, conferences and large conventions, assemblies and get together summits put on hold.
- All employees coming back from domestic or international traveling should be closely monitored or kept at home for 14 days as a precaution.
- Know what your contingency emergency plan is and how it would be rolled out.
- Organizations must have a work-from-home plan with workplace talk availability for group online conferencing and online training, and webinars.
- Medical supplies like fever reducers, acetaminophen, ibuprofen, and have an isolation containment room for anyone that is sick or not feeling well.
- Encourage employees that good nutrition is important, resting when needed, and staying calm and informed and follow local authorities.
- Wipe down cell phones, office equipment with antibacterial wipes, and good hygiene is the main takeaways for staff.
- The virus can live on a surface, cell phone, or glass for up to 96 hours or four days. The virus can last on stainless steel and plastic 72 hours, laminate, granite countertops 36 hours as well as plastered walls.
Getting the Technology in Place
- Skype is old news and will be retired for business online, with Microsoft announcing its end-of-life date as of July 2021. Use an easy, fast, and reliable video conferencing with low-cost, high-value software. Simple to use, competent video conferencing solutions is a must and is a key component for success within teams, especially during the outbreak.
- Remote Flexibility: Work-from-home plans won’t shut down operations and will allow people to feel at ease and work with confidence. Eliminates commuting, boosts productivity and saves time and money for employees and creates a well-rounded worker.
- Companies provide laptops with broadband internet connection to the office and other services they should have access to like email, file-sharing, text messaging, voice over, and web with a processor of 1GHz Intel Pentium P4 processor or better. Connecting to the internet via cable connected to your DSL or Cable Modem (no wireless connectivity).
Utilizing Services and Applications
- Make the most of IT Consulting services like Aptude and cloud service providers to help your team work efficiently for on-demand access to high-end networks, servers, software and storage. For cloud –connectivity, data set up and sustainability for all business needs.
- DropBox application is a web browser to upload and interact with business files, data processing and store files remotely on the cloud. SaaS software, PaaS and IaaS are all cloud technology.
- Cloud Migration Services builds the environment, leverages security and convenient and cost savings. Productivity application software installed on all computers for producing documents, worksheets, databases, charts, graphs, digital outputs, presentations, digital videos.
- Companies need to prepare for the “what-if scenarios” — create a coronavirus team that includes IT, HR, Finance, Sales, Project Management, Legal and Travel Managers that can pull the trigger quickly if your organization is directly affected by the virus.
- Cloud computing saves businesses money, gives teams a competitive advantage, increased security, highly accessible, super-fast performance, resources are instantly scalable, and allows teams to work from home with flexible and adaptable work environment, in addition to easy to use and reduced carbon footprint.
Best Video Conferencing Software
- RingCentral Meetings
- Intermedia AnyMeeting
- Zoho Meeting
- Click Meeting – Easy to Use, does extremely well with webinars
- Microsoft Teams – Highly customizable, Easily integrates with Microsoft Office
Top Cloud Computing Services
- Amazon Web services
- Microsoft Azure
- Google Cloud
- IBM Cloud
- Oracle Cloud
About Coronavirus Confirmed Cases
The virus is a public health danger that has spread globally, causing fear and anxiety across the country, with people stockpiling supplies and literally freaking out due to the everyday coverage.
Employers should have daily education and the latest information available for employees to keep the workforce informed and to help combat and fight the disease. Person-to-person transmission is to blame, and the disease can survive on surfaces for more than a week, and any person within 3 feet can be a victim of catching the bug.
- Fever, cough, respiratory symptoms, shortness of breath, and difficulty breathing.
- Anyone with an underlying condition is more likely to have trouble fighting off the disease.
- Serious warning signs display severe acute respiratory, kidney failure, pneumonia
Daily Recommendations and Who’s at Risk
- Protection measures like using bleach and disinfecting wipes
- Routinely wash your hands/face and teeth
- Do not touch your face
- Keeping ethanol-based cleaning products for wiping down surfaces will significantly help keep the germ at bay.
- Avoid close contact with anyone in public and no shaking hands or hugs
- Older adults, diabetes, high blood pressure, serious illness are at risk
- People weak lungs, with autoimmune disease, blood clots issues
Stock up on disinfectants, supplies, and medicine
- Hand sanitizers
- Rubbing-alcohol – adding lemon juice will improve the smell
- Surgical Masks – if you have a cough already
- Pain relievers, fever reducers, and decongestants
- Ethanol-based wipes to isopropanol based wipes
Safeguard the workplace and home with smart, simple methods to stop the spread of COVID-19 by managing the risks. Prepare your team if in case your company is hit with the virus.
How COVID-19 Spreads and Ways to Prevent Getting Infected
When a person coughs or even exhales, small droplets of fluid infected with the virus goes into the air and the environment. Someone within one foot will catch COVID-19, affects all hard surfaces in the area, and the virus will infect anything close by.
Practicing good preventive measures and personal and hard surface hygiene staying hydrated, frequently washing your hands, face and teeth, and wipe down surfaces such as kitchen surfaces, door handles, cell phone numbers, and computers.
How Businesses Can Stay Productive
The CDC has announced that the United States will eventually be hit a wave of Coronavirus and protecting yourself, and staying healthy is key to defending against the virus.
- Execute a Comprehensive Emergency Plan
- Quarantine Employees – Employees that has traveled outside the United States or in the US in the last 14-20 days.
- Anyone who has been in areas of the country that are highly affected areas with the COVID-19, need to work from home for the next 14 days.
- Staff should wipe down their office equipment once a day with a sanitizer.
- Designate a containment room
- Have local authority numbers readily available
- Employ a Cross-Functional Health Team
The Human Resources department needs to have a center of intellect team is a highly developed group that includes very intelligent and knowledgeable people within the company HR Manager, Legal, IT, Operations Director, Lawyer, Medical Staff
- Working From Home Arrangements
- Hiring IT Consulting Firm
- Have a Backup Health Plan
- Institute an Infectious Disease Control Policy – It’s smart for Human Resources to establish a disaster preparedness policy.
- If a workplace were to shut down due to a communicable disease or natural disaster such as a tornado, hurricane, and windstorms even preparing for fire, factory combustion due to chemical spill or gas leak is highly recommended.
- Education and Knowledge – Stay informed with organized Lunch and Learns. It will help keep your employees informed on any updates and the latest developments on COVID-19.
- Building a sense of connection and confidence will continue your workforce at ease and feel confident that the company they work for is actively taking steps to protect them.
- Follow the advice from your healthcare provider – national and local authorities are equipped with the most recent changes and newest information.